GENERAL PROVISIONS

Bylaws for the Non-Profit Association: Sons of Cyrus MC Sweden

Adopted at the Constituent Meeting: 2023-12-09

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§ 1 Name and Location

The association Sons of Cyrus MC Sweden is based in the municipality of Gothenburg.

§ 2 Purpose

The association's purpose is to promote Iranian culture and history, support motorcycling interests, and safeguard the members’ interests regarding various motorcycling matters. The association also emphasizes traffic safety education.

§ 3 Governing Body

The highest governing body of the association is the Annual Meeting. Matters not resolved at the Annual Meeting are handled by the board during the operational year.

§ 4 Authorization to Sign on Behalf of the Association

The association's signature rights are held by the board or an individual appointed by the board.

§ 5 Operational and Financial Year

The association’s operational and financial year follows the calendar year.

§ 6 Amendment of Bylaws

Amendments to these bylaws require a majority decision at the Annual Meeting with at least two-thirds of members present or decisions at two consecutive member meetings, one of which must be an Annual Meeting.

§ 7 Dissolution of the Association

The dissolution of the association requires a majority decision at the Annual Meeting with at least two-thirds of members present. In such an event, the Annual Meeting must also decide how the association’s assets will be utilized.

MEMBERSHIP

§ 8 Membership

Regular membership is open to anyone who supports the association’s purpose and has paid the membership fee.

§ 9 Withdrawal

A member who wishes to withdraw from the association must notify the board in writing. Members who have not paid their membership fee by the end of the financial year will no longer be considered members.

§ 10 Exclusion

The board reserves the right to exclude any member who fails to pay required fees, works against the association’s activities or objectives, or significantly harms the association’s interests.

§ 11 Rights and Responsibilities of Members

Regular members:

• Are entitled to participate in gatherings organized for members.

• Have the right to access information about the association's affairs.

• Must adhere to the association's bylaws and the decisions made by its governing bodies.

• Are not entitled to a share of the association’s surplus or property upon its dissolution.

• Must pay the membership fee before the Annual Meeting and any other fees decided by the association.

ANNUAL AND EXTRAORDINARY MEETINGS

§ 12 Time and Notification

The Annual Meeting, the association’s highest decision-making body, must be held by the end of March at a time and place determined by the board. Notice of the Annual Meeting must be sent by email or post to members at least three weeks before the meeting.

Annual reports, auditor's reports, plans for operations with budgets, board proposals, and motions with board opinions must be available to members at least one week before the Annual Meeting. The notice must specify where these documents can be accessed.

§ 13 Voting and Proposal Rights at the Annual Meeting

Regular members who have paid their membership fees and are at least 18 years old during the meeting year have the right to speak, propose, and vote. Voting rights are personal. Supporting members have the right to speak and propose but not to vote.

§ 14 Quorum

The meeting is quorate with the number of voting members present.

§ 15 Decision-Making and Voting

Decisions are made by acclamation (verbal approval) or by vote if requested. A simple majority decides, with the chairperson holding the casting vote in the event of a tie.

§ 16 Eligibility

Members over 18 years old are eligible for election to the board and the nominating committee. Employees of the association cannot be elected to the board, the nominating committee, or as auditors.

§ 17 Agenda for the Annual Meeting

The Annual Meeting shall address and record the following:

• Establishing the list of voters (identifying members with voting rights).

• Electing the chairperson and secretary of the meeting.

• Electing adjusters and vote counters.

• Verifying the proper announcement of the meeting.

• Establishing the agenda.

• Reviewing:

  • The board’s operational report for the past year.

  • The board’s financial report (balance sheet and income statement) for the past year.

  • The auditors’ report on the board’s management.

• Deciding on the board’s discharge from liability.

• Setting membership fees.

• Establishing the operational plan and budget for the coming year.

• Reviewing board proposals and motions submitted on time.

• Electing:

  • The association’s chairperson for one year.

  • Half of the board members for two years.

  • An auditor and a deputy for one year.

  • At least two members of the nominating committee for one year, one of whom will serve as convenor.

No matters beyond those included in the meeting notice may be decided at the Annual Meeting.

§ 18 Extraordinary Meetings

The board can convene an Extraordinary Meeting, which must also be convened if requested by an auditor or at least one-third of the voting members.

NOMINATING COMMITTEE

§ 19 Composition and Duties

The nominating committee consists of two to four members, including a convenor elected at the Annual Meeting. The committee meets when called by the convenor or when at least half its members deem it necessary. At least four weeks before the Annual Meeting, the committee must ask members whose terms are ending if they wish to stand for re-election. The committee must present its proposal to voting members at least one week before the Annual Meeting.

AUDITORS

§ 20 Auditing

The auditors have the right to continuously review the association’s accounts, meeting minutes, and other documents. They must not regularly attend board meetings. The association’s accounts must be available to auditors at least one month before the Annual Meeting. The auditors must review the board’s management and accounts and submit their report to the board at least 14 days before the Annual Meeting.

BOARD OF DIRECTORS

§ 21 Composition

The board consists of a chairperson and four to eight additional members. It should include both men and women. The chairperson is elected by the Annual Meeting, and the board assigns other roles such as vice-chairperson, secretary, and treasurer.

§ 22 Responsibilities

When the Annual Meeting is not in session, the board is the association's decision-making body and is responsible for its affairs. The board must adhere to the bylaws, carry out activities per established plans, and safeguard the members’ interests.

§ 23 Meetings and Decision-Making

The board meets when called by the chairperson or at the request of at least half its members. A quorum is present when all members have been notified, and at least half are in attendance. Decisions require agreement from at least half the total number of board members, with the chairperson holding the casting vote in a tie. Minutes must be recorded.

§ 24 Delegation of Decision-Making

The board may delegate decision-making authority in specific matters to a working group, an individual member, or an employee. Delegates must report regularly to the board.